Important Matters Regarding Handling of
Personal Information

• 01. Name of Business Operator Handling Personal Information

  KYORIN Pharmaceutical Group Facilities Co., Ltd.

• 02. Purpose of Use of Personal Information (Retained Personal Data)

  1．

  Personal information (retained personal data) of the customers using the company’s help desk

  • Examination, investigation and processing of inquiries and communications etc. and retention of records
  • Reporting and provision to the product manufacturers, distributors and healthcare professionals etc.
  • Management of visitors
  • Notification and reporting to public agencies

  2．

  Personal information (retained personal data) of stockholders

  • Performance of legally-prescribed obligation and processing of stockholder’s exercise of their rights
  • Provision of benefits associated with stockholders’ status
  • Implementation of measures to facilitate the relationship with stockholders
  • Management of stockholders including creation of stockholder data in accordance with the legally-prescribed standards

  3．

  Personal information (retained personal data) of the officers and employees of our business partners

  • Communication, negotiation, provision of information and other arrangements necessary for the sale and purchase transactions of finished products and raw materials as well as other transactions relating to our business purpose

  4．

  Personal information (retained personal data) of job applicants

  • Consideration and decision concerning hiring, communication to the applicants, and notification etc. required under laws and ordinances

  5．

  Personal information (retained personal data) of officers, employees and retirees/resignees etc. (including their family members)

  • For attendance management, performance evaluation, decision and payment of remuneration and salary, tax-related procedures, capacity development, welfare, management of safety and health, other employment management, and legally-required procedures
  • Notification and reporting to public agencies
  • Posting on company internal newsletters
  • Communication and sending of correspondence to the members of the retired employees association

  The company may provide the personal information (retained personal data) listed in (1) through (5) above to a contractor within the extent necessary for fulfilling the abovementioned purposes.

• 03. Joint Use of Personal Data

  1．

  The company jointly uses with our affiliates (meaning the companies specified in https://www.kyorin-pharm.co.jp/) the following personal information relating to the company’s officers, employees and retirees/resignees etc. to the extent reasonably required for the following purposes.

  The company is responsible for the management of such personal information. Personal information items to be jointly used:

  １）

  Name (including maiden name), birth date, education and work experience, sex, address, telephone number, basic information of the person such as emergency contact information, family composition, dependent family members, names of family members, contact information, and other information relating to family members, as well as the person’s department, qualifications, position, performance, rewards and punishments, the amount of salary, and personnel information such as bank account used for salary payment ＜Purpose of use＞ For business communication, performance evaluation (including consideration of temporary transfer and permanent relocation etc.), decision and payment of remuneration and salary, tax-related procedures, capacity development, welfare, management of safety and health, other employment management, legally-required procedures (including procedures relating to temporary transfer and permanent relocation), and decision on other personnel treatment

  ２）

  Health information including results of medical examinations and medical history ＜Purpose of use＞ For ensuring of a healthy work environment, performance of the duty of care for workers’ safety, other employment management, and legally-required procedures

  ３）

  Company pension information ＜Purpose of use＞ For procedures relating to the said pension

  ４）

  Other: information relating to the employee stock ownership association, and information relating to asset-building savings etc. ＜Purpose of use＞ For procedures and communication relating to the use of applicable schemes, other management of schemes, and legally-required procedures

  2．

  The company jointly uses with the Kyorin health insurance association the personal information specified in (5) of “2. Purpose of Use of Personal Information (Retained Personal Data)” relating to officers and employees and their family members, and insured persons with optional and continued coverage, to the extent reasonably required for the purposes of providing the applicable person with insurance benefits from the said insurance association, providing services rendered under the insurance programs operated by the said insurance association, and other purposes of the activities of the said insurance association. The Kyorin health insurance association is responsible for the management of such personal information.

• 04. Method of Receipt of Disclosure Requests

  The following is the point of contact receiving requests for disclosure etc. (notification of the purposes of use of retained personal data, disclosure, correction etc., discontinuation of use, deletion, and discontinuation of provision of information to third parties):

  Address

  4-6 Kanda-Surugadai, Chiyoda-ku, Tokyo, Zip Code 101-8311

  Name

  Personal Information Management Officer, KYORIN Pharmaceutical Group Facilities Co., Ltd.

  Phone

  +81-3-3525-4751

  Fax

  +81-3-3525-4767

  ［Reception hours］8:30 a.m. to 5:10 p.m.
  （Excluding Saturdays, Sundays, public holidays, year-end and New Year holidays, and other company non-business days）

  1．

  Request for disclosure etc. of personal information
  

  １）The company will process, without delay, requests for disclosure, correction, deletion and discontinuation of use etc. (hereinafter “Disclosure”) of personal information, except for the following cases:

  • The request may cause significant hindrance to the proper operation of the company business
  • The subject of the request is not a retained personal datum as defined in the Act on the Protection of Personal Information
  • The request may cause death, injury or property damage or harm to other rights and interests on the part of the requester or a third party
  • The request is in breach of laws and ordinances
  • The requester’s identity cannot be confirmed
  • The request documents are incomplete

  ２）For details about the request method, please contact the abovementioned contact person.

  2．

  Method of response
  
  The company will respond in writing. Please be informed that no documents submitted for identity confirmation will be returned.

  3．

  Purpose of use of personal information obtained in relation to a request for Disclosure
  
  Any personal information obtained in relation to a request for Disclosure will be handled only to the extent necessary for processing such request for Disclosure. Any submitted documents will be retained for one year after the completion of the response to the request for Disclosure and be destroyed thereafter.

• 05. Point of Contact for Other Inquiries

  The following is the point of contact for complaints, inquiries and other matters concerning the company’s handling of personal information:

  Address

  4-6 Kanda-Surugadai, Chiyoda-ku, Tokyo, Zip Code 101-8311

  Name

  Legal and Corporate Compliance, KYORIN Pharmaceutical Co., Ltd.

  Phone

  ＋81-3-3525-4703

  Fax

  +81-3-3525-4721